Approvals
Timesheet and Expense Approval Software
Route timesheets and expenses through clear, configurable reviews, from submission and manager approval to correction, resubmission, payroll, billing, and reimbursement.
Approval workflows that fit the way your team works
MindSalt keeps timesheet and expense approvals clear without making the process feel heavy. Teams can route submissions to the right managers, separate time and expense reviews, track what is still pending, and keep approved data ready for payroll, billing, invoicing, and reimbursement.
Approval Options
Choose standard approvals for simple manager review, or use advanced workflows when submissions need to move through project managers, employee managers, finance, accounting, or other designated approvers. Your team gets the approval path it needs without adding extra steps where they do not belong.
Manager Review
Assign the manager responsible for reviewing each employee’s submitted timesheet or expense report. It keeps approval ownership clear, so employees know where submissions go and managers know what needs their attention.
Advanced Workflows
Build multi-level approval workflows for teams that need more than one review step. Timesheets and expenses can move through project managers, employee managers, finance, accounting, or other approvers before they are ready for payroll, billing, or reimbursement.
Separate Paths
Set separate approval paths for timesheets and expenses on a per-employee basis. This is helpful when expense submissions need finance or accounting review before reimbursement, while timesheets follow a different approval flow.
Submission Locking
Choose whether to lock only submitted hours or the full timesheet period after submission. This helps protect reviewed time while still giving your team flexibility for corrections, late entries, and real-world payroll or billing workflows.
Pending Approvals
Managers can focus on the timesheets and expenses waiting for their approval instead of sorting through everything. Once items are reviewed, they move out of the pending list so approval queues stay clean and easy to manage.
Approval Management
Four approval paths you can map in MindSalt
Use a straightforward manager review or combine project, department, finance, and payroll checkpoints. Time and expenses can follow separate routes, and different employee groups can use different approval paths, useful for consulting teams and accounting firms with distinct review responsibilities.
Employee → project manager → finance
Route submitted time to the project manager who knows the work, then send the reviewed record to finance.
Employee → department manager → payroll
Give a department manager the first review, then move approved time to payroll with a clear status and history.
Consultant time and expenses split cleanly
Send consultant time to a project manager while expense reports also route to finance for reimbursement review.
Different groups, different paths
Give employees, contractors, departments, or other groups the review path that fits their work without forcing one process on everyone.
Approval lifecycle
From submission to a controlled record
Submission
Employees submit time or expenses into the appropriate workflow, with notifications and reminders available to keep the process moving.
Review
Approvers see the records assigned to them and the context needed to make a decision.
Rejection and correction
A rejected record returns for correction instead of disappearing into email or an offline spreadsheet.
Resubmission
The employee resubmits the corrected record so the next review starts with a clear status.
Status and pending reports
Managers and finance can use reporting to find pending, incomplete, approved, or rejected records.
History and locks
Retain the submission and approval history, then use record locks to protect reviewed time from unwanted changes.
Related Features
Time Tracking
Expense Tracking
Projects
Reporting
FAQ
Common Approval Questions
What is timesheet and expense approval software?
Timesheet and expense approval software helps teams review submitted time and expenses, route approvals to the right managers, track pending items, keep approval history, and prepare approved data for payroll, billing, invoicing, and reimbursement.
Can I assign different timesheet and expense approval paths for different employees?
Yes. With MindSalt you can assign different timesheet and expense approval paths for each employee. This is helpful when full-time employees, contractors, project teams, or expense reimbursements need different review steps.
Can approvals include project managers, employee managers, or finance?
Yes. Advanced approvals can include project managers, employee managers, finance, accounting, or other designated approvers in your organization.
Can MindSalt support different approval workflows for time and expenses?
Yes. MindSalt can use different approval paths for timesheets and expenses, so time can follow one review process while expenses can go through finance, accounting, project managers, or other approvers before reimbursement.
Can managers see only the items they need to approve?
Yes. Managers can view pending timesheets and expenses that require their approval, helping them focus on the submissions that need action.
Can submitted timesheets be locked after approval?
Yes. MindSalt can lock submitted or approved time based on your settings, helping protect reviewed records from unwanted changes.
Can approval workflows help with payroll and billing reviews?
Yes. Approved time and expenses give payroll, billing, and finance teams cleaner data to review before processing payments, invoices, or reimbursements.
Get started with MindSalt
See how MindSalt fits your approval process
Try all features for 30 days, totally free.
No credit card. No setup fees. No nonsense.
