Projects
See project budgets, hours, costs, and billing in one place
Track practical project budgets against employee time, expenses, cost, and billing, without adopting a broad project-collaboration or PSA platform.
Project budgets connected to the work that changes them
Set up the client, project, tasks, rates, and budget once. As employees add time and expenses, managers can compare actual activity with the plan and see the effect on cost, billing, and profitability.
Clients, projects, and tasks
Organize work by client and project, then use tasks to separate phases, services, or activities. Time stays connected to the right budget and reporting detail.
Hours, cost, billing, and expense budgets
Choose the budget measure that fits the engagement. MindSalt supports hour, cost, billing, and expense budgets, with task-level detail when the project needs it.
Actual time and expenses
Employee time and project expenses become the actuals behind the budget. Billable status, labor cost, receipts, and reimbursable or client-billable expenses stay connected to the work.
Planned versus actual, in real time
Review hours, cost, billing, and expenses while work is active. Profitability is calculated as total billing minus total cost and is available in real time.
Built to Bring Projects Into Focus
Practical financial control for different kinds of service work
Use the same connected project record for fixed-fee, hourly, recurring, and retainer-style work. This is especially useful for consulting firms, IT services, and marketing agencies that need financial visibility without full PSA complexity.
Fixed-fee work
Compare time, cost, billing, and expenses with the agreed fee while the engagement is still active.
Hourly work
Track billable and non-billable hours by client, project, and task with the rates that apply to the work.
Recurring work
Reuse a consistent project and task structure for work that repeats, then report on each period with the same financial context.
Retainer-style work
Keep hours and expenses visible against the planned level of work so scope drift is easier to recognize.
Rates that reflect the agreement
Use employee, project, task, or assignment-level rates when a client or contract needs its own billing setup.
Real-time profitability
MindSalt calculates project profitability as total billing minus total cost and updates the view as project activity changes.
More Project Tracking Features
Controls that keep project records useful
Recurring budgets
Set budgets that repeat on a regular schedule.
Advanced rates
Use different rates by employee, project, or task.
Billable & non-billable time
Track which hours should be billed and which are internal.
Project managers
Let managers view, track, and approve assigned projects.
Custom project fields
Capture extra project details with custom fields.
Adjustable billing amounts
Adjust billable amounts for discounts or corrections.
Require comments
Require notes for selected projects or tasks.
Project status & priority
Organize projects by status, priority, and category.
Related Features
Time Tracking
Expense Tracking
Reporting
Approvals
FAQ
Common Project Budget Questions
What is project tracking software?
Project tracking software helps teams connect project work with the details around it, including tasks, time, expenses, budgets, billing, costs, and profitability. MindSalt keeps those pieces together so managers can see where projects stand without digging through spreadsheets or disconnected reports.
Can project managers approve time for their own projects?
Yes. MindSalt can give project managers access to review and approve time for the projects they manage, without giving them access to everything.
How does project budget tracking work?
Project budget tracking compares planned budgets with actual time, expenses, billing, and costs. This helps teams spot budget drift early, understand project performance, and see whether work is staying on track.
Can billing amounts be adjusted without changing the original hours?
Yes. Admins can adjust billable amounts when discounts, write-offs, corrections, or client-specific billing changes are needed.
Can comments be required for certain projects or tasks?
Yes. MindSalt can require employees to enter comments for selected projects or tasks, which helps with billing details, audits, and project review.
Can different tasks have different billing rates?
Yes. Rates can vary by employee, project, task, or project-task assignment, giving teams more flexibility for complex billing rules.
Can teams see which projects are profitable?
Yes. MindSalt compares project time, expenses, billing, costs, and budgets so managers and finance teams can better understand profitability.
Get started with MindSalt
See how MindSalt handles an active project
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