Time and expense tracking software
Time and expense tracking built around your projects
Capture employee time and project expenses, route each record through the right review, and use the approved data for budgets, billing preparation, payroll, reimbursement, reporting, and real-time profitability.
One connected process
Stop rebuilding the project story from separate tools
Basic time trackers usually stop at hours. Card and travel platforms usually stop at spend. Service organizations need time, receipts, expenses, approvals, PTO, project budgets, billing data, labor costs, and reporting to stay connected to the client work they support.
MindSalt keeps those records in one practical system. Employees get straightforward entry, managers get review and project context, and finance gets cleaner information for payroll, reimbursement, billing preparation, and month-end decisions.
The result is more operational and financial control than a basic tracker without requiring a broad PSA, CRM, project-collaboration, or travel-management platform.
How the workflow operates
From daily entry to an approved financial record
Explore the focused pages for time tracking, expenses, and approval workflows.
Capture time
Employees record hours by client, project, task, activity, date, notes, and billable status using the timesheet layout that fits the organization.
Capture expenses
Users add receipts, categories, project details, quantities or mileage, and billable or reimbursable status from a desktop or mobile browser.
Review and correct
Time and expenses can follow different standard or multi-level approval paths, with rejection, correction, resubmission, status, and history.
Use the approved data
Managers and finance use reviewed records for project budgets, labor cost, billing support, payroll, reimbursement, reporting, and profitability.
See time, expenses, budgets, billing, and cost in context
Project work changes every day. MindSalt keeps actual hours and expenses connected to budgets, billing, cost, and reporting so managers do not have to wait for a manually rebuilt spreadsheet.
Profitability is available in real time and is calculated as total billing minus total cost. Budget structures can be based on hours, cost, billing, or individual tasks.
Use project budget tracking for active work and reporting for client, project, employee, utilization, approval, reimbursement, billing, cost, and profitability questions.
Where MindSalt fits
Built for growing service-oriented organizations
MindSalt is a strong fit when the business needs connected records and adaptable workflows, but does not need the cost and implementation scope of a complete PSA platform.
Professional services
Consulting, implementation, advisory, accounting, agency, creative, and IT-services teams can organize work by client, engagement, project, and task.
Different billing models
Support hourly, fixed-fee, recurring, and retainer-style work while separating billable delivery from internal activity.
Operational flexibility
Configure terminology, rates, permissions, approvals, PTO, required details, custom fields, reports, and screens around the organization.
Practical implementation
Start with a 30-day trial, no credit card, and no setup or implementation fees. Choose the modules the team needs today.
FAQ
Common questions
Can time and expenses use different approval workflows?
Yes. MindSalt supports separate approval paths for time and expenses, including standard and advanced workflows that can vary by employee or group.
Can records be connected to clients, projects, and tasks?
Yes. Time and expenses can be associated with the client, project, task, activity, employee, date, and other details the organization uses.
Does MindSalt replace a corporate card or travel platform?
No. MindSalt focuses on project expense capture, receipts, reimbursement, billable costs, approvals, budgets, and reporting. It is not positioned as a card-issuing or travel-booking platform.
How does the information support profitability?
MindSalt combines billing and cost information and reports profitability as total billing minus total cost in real time.
How quickly can a team try the complete workflow?
Every new account includes a 30-day trial with all features. There are no setup or implementation fees.
Bring project time and expenses into one practical workflow
Try every feature for 30 days. No credit card, setup fee, or broad PSA implementation required.
