Replace time and expense spreadsheets
Replace timesheet and expense spreadsheets with one reviewable workflow
Give employees a simpler way to enter time and expenses, then connect submissions, receipts, approvals, projects, budgets, reimbursement, billing, and reporting without rebuilding the month in spreadsheets.
The spreadsheet problem
The file is rarely the only source of truth
Spreadsheet processes often spread across individual files, email attachments, receipt folders, approval messages, payroll exports, invoice worksheets, and manager notes. The business problem is not only data entry. It is the work required to assemble, question, approve, correct, and reuse the records.
Late submissions and unclear expenses create follow-up. Different versions create doubt. Project and billable context disappears. Finance spends time collating the month before it can even begin the month-end work.
MindSalt replaces that handoff chain with a connected record and status workflow. Employees enter the details once, reviewers act in the system, and managers or finance use the approved data for the next step.
A practical migration path
Replace the process one control at a time
Start with time and expense tracking, then add the controls the organization actually needs.
Standardize entry
Use assigned clients, projects, tasks, categories, billable status, receipts, comments, and configured timesheet periods.
Route approvals
Send records to the right project manager, department leader, payroll reviewer, finance reviewer, or multi-level path.
Track status
See incomplete, unsubmitted, submitted, approved, or rejected records without searching email threads.
Reuse approved data
Support payroll, reimbursement, billing preparation, project budgets, labor cost, reporting, and profitability from one record set.
Keep project detail without making entry harder
A spreadsheet can accept any column, but that flexibility often produces inconsistent values and manual cleanup. MindSalt lets the organization configure the clients, projects, tasks, terminology, categories, rates, permissions, and required details that employees can use.
Employees can copy recent work, use favorites, enter time manually or with a timer, attach receipts, and work from a supported desktop or mobile browser.
Managers can review and correct exceptions while finance keeps a clearer history of what was submitted, rejected, changed, and approved.
What changes at month-end
Spend less time assembling the records
Use the month-end time and expense checklist to plan the transition.
Fewer versions
One current record replaces separate employee files and emailed revisions.
Clearer exceptions
Missing, unsubmitted, rejected, or pending records are easier to identify before deadlines.
Better project context
Time and expenses remain tied to the client and project instead of being flattened into a summary sheet.
Faster reporting
Approved information is ready for standard or custom reports without rebuilding every calculation manually.
FAQ
Common questions
Can we keep our current client and project structure?
MindSalt can be configured with clients, projects, tasks, terminology, categories, rates, permissions, and other details that reflect the organization.
Can different teams use different approval paths?
Yes. Time and expenses can use separate paths, and workflows can vary by employee or group.
Can historic spreadsheet data be imported?
Migration needs depend on the source data and required history. Review the specific files and desired outcome with MindSalt before promising an import approach.
Will employees need to install software?
No server software or separate mobile app is required. MindSalt is accessed through a supported web browser.
What does implementation cost?
MindSalt has no setup or implementation fees. The trial lasts 30 days and does not require a credit card.
Replace one spreadsheet workflow during the 30-day trial
Use a real timesheet period, expense process, or approval path to see how the connected workflow changes month-end work.
